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Field Trip Booking Instructions

How to VIEW Open Dates

Use this link to see the Read-Only Availability Calendar:
🔗 https://calendar.google.com/calendar/u/0/embed?src=c_0b55a1925c2f00ca22956c3767271c7b7e9ef5d28fa27618896b4896bff2bf84@group.calendar.google.com&ctz=America/New_York

Steps

  1. Click the link above.
  2. The Playcard Events Availability Calendar will open in your browser.
  3. Browse through the days/weeks/months to view:
    • Open dates
    • Scheduled events
    • School reservations
  1. Look for blank dates/times. Blank slots indicate availability.
  2. Identify the date/time you want to schedule.

Note: This calendar is view-only and cannot be edited.

How to BOOK a Playcard Event

Use this link to book an appointment:
🔗 https://calendar.google.com/calendar/u/0/appointments/schedules/AcZssZ1h9Ssn5LvMLXbboOJ-tvv4muzBTb9mDakXlmOpwS4lr80kFh4uuQxwY91TPfe7apjS4tXAjaYA

Steps

  1. Click the Appointment Booking link.
  2. A booking page will appear showing available event time slots.
  3. Choose a date/time that works for your group.
  4. Click on the time slot to open the booking window.
  5. Enter the required information:
    • Name
    • School/Organization
    • Email & Phone number
    • Number of attendees
    • Any special notes or requests
  1. Click Book or Confirm.
  2. You will receive an email confirmation with event details to your school. If you do not see the confirmation email, please check your school Gmail account for confirmation.  Once confirmed please communicate with your educational team of teachers to not delete confirmed field trips to Playcard from their individual Google calendars as this will delete the field trip dates inadvertently.

Important Notes

  • If a date/time does not appear in the booking scheduler, it is not available.
  • Please double-check the availability calendar before submitting a booking.
  • All bookings are reviewed and may require approval or follow-up.